Privacy Policy

Home Privacy Policy

Effective date: 23.01.2016
Website: podldn.com
Data controller: POD LDN Limited (“POD LDN”, “we”, “us”)

Privacy contact: hello@podldn.com

This Privacy Policy explains how we collect, use, share, and protect personal data when you visit our website, contact us, subscribe to our newsletter, or submit information via forms.

1) Personal data we collect

Information you provide

We may collect:

Contact enquiries: name, email, phone number (if provided), and message content.
Careers / talent submissions: details included in your CV/portfolio and any files you upload.
Partner enquiries: portfolio details and any files you upload.
Newsletter signups: your email address (and any optional fields you submit).

Information collected automatically

We may collect:

Technical and usage data: IP address, device type, browser type, pages viewed, approximate location (derived from IP), referral source, and timestamps.
Cookies and similar technologies: see Section 6.

2) How we use your data (and legal bases)

We use personal data to:

Respond to enquiries and communicate with you.
Legal basis: legitimate interests; or steps prior to entering a contract.
Review applications / submissions (recruitment or partners) and manage related processes.
Legal basis: legitimate interests; or steps prior to entering a contract.
Send newsletters and updates when you subscribe.
Legal basis: consent (you can unsubscribe anytime).
Operate, secure, and improve the website (analytics, troubleshooting, security monitoring, fraud prevention).
Legal basis: legitimate interests; and/or legal obligations.

3) How we share your data

We do not sell your personal data.

We may share data with trusted service providers who process data on our behalf (processors), such as:

Website/IT providers (hosting, email delivery, website maintenance, form handling, file storage).
Newsletter provider: Mailchimp (The Rocket Science Group LLC / Intuit group companies depending on region) to manage subscriptions and send email campaigns.

We may also share data:

With professional advisors (legal/accounting) where necessary.
With authorities if required by law or to protect rights, safety, and security.

4) International data transfers

Some of our providers (including Mailchimp) may process data outside the UK/EEA. Where international transfers occur, we use appropriate safeguards (such as contractual protections and, where applicable, recognized transfer mechanisms) to help protect your personal data.

5) Data retention

We keep personal data only as long as necessary:

Enquiries: typically up to 12–24 months after last contact.
Recruitment / CV submissions: typically up to 12 months after the recruitment process ends (unless you request deletion sooner or legal requirements apply).
Newsletter: until you unsubscribe. We may retain a minimal record (e.g., your email) to ensure we respect your unsubscribe preference.

(Adjust these timeframes to match your internal retention rules.)

6) Cookies

We may use cookies to:

Ensure core site functionality
Remember preferences
Understand how the site is used and improve it (where analytics are enabled)

You can control cookies through your browser settings. Disabling cookies may affect site functionality.

7) Your rights

Depending on your location (e.g., UK/EU), you may have rights to:

Access your data
Correct inaccurate data
Delete your data
Restrict or object to certain processing
Data portability
Withdraw consent (for newsletter marketing)
Lodge a complaint with your local data protection authority (UK: ICO)

To exercise your rights, email hello@podldn.com.

8) Security

We apply appropriate technical and organisational measures to protect personal data. However, no online system is fully secure—please avoid sending highly sensitive information via website forms.